This Illinois high school district, located in McHenry and Lake counties, serves over 6,600 students across 4 high schools and an alternate education campus. The district had expressed dissatisfaction with their previous print provider due to outdated technology which hindered operational efficiency and placed unnecessary strain on the staff. 

The Challenge: 

The district’s reliance on legacy printing and scanning systems led to significant inefficiencies. With devices running over a million pages, teachers and IT staff were overwhelmed with maintenance, impacting the overall learning environment.  

The district needed a solution capable of meeting its high-volume demands while reducing the burden on staff and improving service quality. 

Strategic Solution: 

FlexPrint, a service-centric technology provider part of the Flex Technology Group, was chosen to address these challenges by offering a comprehensive, tailored solution that included: 

• Dedicated Onsite Support: FlexPrint provided a technician dedicated to the district, ensuring immediate support and aligning technology usage with the district’s educational needs. 

• Advanced Software Integration: The integration of Google Doc scanning software into the district’s existing Google environment streamlined document management and enhanced accessibility for students and staff. 

• Enhanced Visibility and Reporting: FlexPrint introduced quarterly reporting mechanisms that gave the district greater visibility into usage patterns and operational efficiency, allowing for proactive adjustments. 

Key Benefits: 

The strategic partnership between the district and FlexPrint led to several tangible benefits: 

• Cost Savings: The district now saves approximately $1,100 per month thanks to more efficient resource management and reduced maintenance costs. 

• Operational Efficiency: The onsite technician alleviated the workload on teachers and IT staff, enabling them to focus more on their primary responsibilities. 

• Digital Advancement: The integration of Google Doc scanning software helped the district advance its digital transformation, creating a more streamlined, modern educational environment. 

• Strengthened Relationships: FlexPrint worked closely with the district’s IT Director and Superintendent, earning the trust of the school board and fostering a collaborative, long-term partnership. 

Results: 

This high school district’s transition from outdated technology to an optimized, service-oriented solution provided immediate cost savings, operational relief, and digital advancement.  

This partnership highlights the benefits of aligning technological solutions with the unique needs of educational environments, helping maintain long-term success for both staff and students.