20 Years of Print Partnership: Optimizing a 62-Device Campus Fleet and Delivering 19% Cost Savings with FlexTG
About the Institution:
Career-Focused Education and Workforce Training
This Georgia-based technical college has provided career-focused education and training for more than 25 years. Offering over 50 programs that can be completed in two years or less, the institution prepares students for high-demand, real-world jobs.
With a campus that relies on consistent, high-quality printing for both student and administrative needs, operational efficiency and technology reliability are essential to keeping workflows smooth and supporting everyday learning activities.
The Print Service Challenge:
Cost Control and Workflow Efficiency
Like many educational institutions, the college operates within tight, annually revised budgets. Leadership looked for ways to reduce technology costs while maintaining high-quality service for students and staff.
The existing copier fleet was inefficient, with devices poorly matched to campus needs, and unmanaged student printing was driving unnecessary expenses. The college also needed a print system that could integrate with its card-swipe software to ensure accurate student chargebacks and better manage overall print usage.
The FlexTG Solution:
Fleet Optimization and User-Centric Print Management
Flex Technology Group first partnered with the college 20 years ago through a managed print service contract. Over the years, that partnership has evolved to include streamlining the print environment by consolidating desktop devices into high-efficiency, multi-function units and color Canon digital presses.
This approach not only reduced the overall fleet size but also improved output quality and operational efficiency. A uniFLOW core server was also deployed to monitor device usage at the user level, providing actionable data to control costs and ensure accountability.
Phased Implementation for Lasting Efficiency
The solution was implemented in carefully planned phases. The first phase focused on enhancing technological efficiency by consolidating the fleet and reducing operational costs. The second phase centered on optimizing print management, implementing cost recovery measures, and refining workflows to better support both students and staff.
To ensure a seamless transition, FlexTG conducted a comprehensive assessment of the campus print environment, mapping every device and interviewing key users to understand their specific needs. This phased, data-driven approach allowed the college to modernize its print operations while maintaining uninterrupted service for all internal stakeholders.
Technology Integration and Workflow Optimization
The partnership prioritized secure, efficient, and accessible print solutions. Multi-function devices were linked with the college’s authentication system to allow seamless student and staff access, while uniFLOW provided detailed usage reporting and cost tracking.
The optimized fleet of 62 devices supports scalable, future-ready operations across the campus, with print management tools ensuring ongoing efficiency and cost control. Upcoming upgrades to PrinterLogic will provide even more intuitive access and streamlined oversight, further enhancing the experience for both students and staff.
Results & Impact
The phased deployment has already delivered measurable improvements:
- Cost Savings: Phase I has produced a 19% reduction in printing costs.
- Fleet Efficiency: Consolidation into 62 high-quality, multi-function Canon devices streamlined operations.
- Usage Accountability: UniFLOW server tracks usage per user, enabling cost recovery and controlled printing.
- Workflow Optimization: Improved device placement and functionality better meet the needs of students, faculty, and staff.
- Strategic Partnership: FlexTG acts as a long-term, trusted partner, providing proactive service and ongoing innovation.
Looking Ahead:
Continuous Innovation and Cost Management
As the college continues to grow and evolve its academic programs, FlexTG remains a strategic partner, delivering proactive print management, technology upgrades, and operational efficiencies. The phased approach ensures that cost savings, workflow optimization, and student accountability will continue to improve as additional initiatives are implemented.
Want to learn more?
Contact us today to learn more about how Flex Technology Group can help your school, university, college, or business school.
