The school lacked a unified print strategy. Devices were inconsistent, many were outdated, and there was no central way to manage supplies or service. Staff spent unnecessary time handling printer issues, and IT had limited visibility into usage or expense. The school was operating under an ownership model, holding on to legacy devices far beyond their optimal service life, resulting in inflated cost-per-copy rates and constant toner challenges.

 

FlexTG conducted a full audit of device volumes, CPC, and total fleet performance. Based on the data, we recommended a full update and standardization across a single product line. The plan consolidated the device lineup from 35+ makes and models to just four, simplifying supplies, maintenance, and user support. The new fleet consisted almost entirely of desktop multifunction devices that shared toner and parts across the board. A pre-install coordination meeting with the school’s IT team and the manufacturer helped ensure the rollout was seamless. Devices were organized and tracked by make, model, serial number, and MAC address—resulting in a smooth, disruption-free implementation.