Nonprofit Health Center Cuts Print Costs

Nonprofit Health Center Achieves Cost Savings and Remote Print Flexibility with FlexTG

The Challenge: Outdated Print Environment Driving Costs

A nonprofit health center operating across seven locations in Maryland faced escalating costs and inefficiencies due to an oversized and outdated print infrastructure. With multiple sites spread across several counties, the organization struggled to manage its fleet effectively.

As many providers were working remotely to support telehealth visits, handle administrative tasks, and coordinate care across clinics, the fragmented print environment became even more challenging. Staff needed reliable access to print and scan documents securely from home offices, satellite locations, or different clinic sites.

The Solution: Comprehensive Print Optimization for On-Site and Remote Staff

FlexTG, a nationwide provider of managed print services, was selected to address these challenges. FlexTG conducted a comprehensive on-site assessment across all locations, evaluating device utilization, workflow patterns, and the unique demands of remote staff.

The solution focused on three key areas: consolidating the fleet to eliminate underused devices, implementing secure remote printing to allow providers to print from home offices to clinic locations, and designing a program aligned with the organization’s target monthly print spend of $2,500.

By right-sizing the infrastructure and replacing the previous provider’s devices with reliable HP printers, FlexTG lowered the total device count from 60 to 45, specifically targeting the elimination of surplus color printers. By enhancing support for remote staff and introducing predictable costs, FlexTG created a streamlined, efficient, and cost-effective print solution tailored to the nonprofit’s needs.

Results

Streamlined Fleet: Right-sized infrastructure from 60 devices down to 45 HP devices, with a focused reduction in underutilized color printers.
Cost Control: Achieved the target budget of $2,500 per month, eliminating wasteful overspending.
Increased Flexibility: Enabled providers to print securely from remote locations, improving workflows and patient care support.
Fast Turnaround: From first call to signed agreement, the project closed in just two months, demonstrating FlexTG’s efficiency and responsiveness.

7 locations

60 → 45 devices (25% reduction)

$2,500 / month budget met

2-month rollout

Remote printing enabled

Looking Ahead: Sustained Efficiency and Support

FlexTG continues to partner with the nonprofit health center as a trusted advisor, ensuring the print environment remains cost-effective, secure, and scalable as the organization grows. With ongoing monitoring and optimization, remote and on-site staff can rely on the system to access the documents they need.

This print foundation enables the organization to focus on delivering high-quality patient care while maintaining confidence in their operations. By providing a reliable, flexible print infrastructure, FlexTG continues to help the health center to operate efficiently and adapt to future growth.